Audit the range of process and policy documents to identify and discard those that are out of date. Develop a single database that is accessible to all staff via the agency’s intranet, to electronically file all current documents.
The South Australian Government accepts this recommendation.
In May 2015, a review of all Department for Child Protection process and policy documentation began. The primary purpose of this review is to:
- identify all policy documentation that is no longer relevant or is out of date and decommission them
- identify opportunities for rationalisation of policy documentation
- improve and further develop current policy documentation
- re-categorise and rename documentation to make it easier to find and access the information and guidance that front line workers require.
All current policy documentation is stored on and accessible via the departmental intranet.
A reviewed and streamlined set of policy documentation will be delivered by late-2017 and work to develop a single online database will begin during that period.
An audit of departmental process and policy documentations has been completed. This audit provides a platform from which existing documents are being reviewed, updated or retired. A process to work through the list of documents requiring review is underway with priority being given for those affected by the new Children and Young People (Safety) Act 2017.
A new Department for Child Protection (DCP) Policy Framework has been developed and implemented. The Framework supports consistent processes for effective governance and decision-making to ensure departmental policy is dynamic and supports best practice.
A new DCP intranet is now in place and provides the platform for all staff to access departmental policies. Senior Executives have overarching responsibility to monitor, evaluate and review departmental documents as required, and to ensure that information and processes that guide business remain current.
Accepted - Phase 1